Booking terms and conditions
1. Definitions
In these terms and conditions, the following words shall have the meanings set out below:
“Booking Form” the series of pages for the booking of the places on the Conference or Workshop
“Delegate(s)” attendee(s) or potential attendee(s) of a Conference and/or Workshop.
“Materials” any materials provided to Delegates when they attend a Conference and/or Workshop.
“Venue” the location of the Conference and/or Workshop as stipulated on the Website and/or Booking Form.
“Website” the website located at the URL http://virtualworldsforum.com/, http://www.virtualeconomicforum.com and any other VEF websites.
2. Contract With You
2.1 Your contract with Virtual Economic Forum Limited (“VEF”) will be concluded as follows:
2.1.1 Completion
of the Booking Form (which includes the provision of your credit
and debit card details) shall constitute an offer by you to purchase
a place or places on a VEF
conference and/or workshop (“Conference”, “Workshop”) as
stated on the Booking Form and as described on the Website subject
to these terms and conditions of booking;
2.1.2 On electronic receipt of the Booking Form,
VEF will check that all parts of the Booking Form have been completed
correctly and will confirm that you have sufficient funds to cover
the total cost of the booking.
2.1.3 On confirmation of the details in clause
2.1.2, VEF will charge your credit or debit card the full fee (“Fee”)
for all places booked for the Conference or Workshop accordingly
and send you a Confirmation by e-mail which will set out: (i) your
booking reference; (ii) details of the number of places reserved
on the Conference and/or Workshop together with details of the
venue, date, and the Contract price
2.2 You are entirely responsible for entering
your details (and the details of other delegates for whom you are
responsible) correctly on the Booking Form. You warrant that all
details supplied by you are true and accurate. If there are
any changes to your details once your booking is concluded then
it is your responsibility to inform VEF.
2.3 Where a person makes a booking on behalf of
any one or more other delegates, that person accepts these terms
and conditions on behalf of all delegates and is responsible for
all payments due from the other delegate(s).
2.4 If you have claimed any discount on the Fee
you must provide proof of your entitlement to the same in default
of which VEF may require that you pay the amount of any discount
that you have received
2.5 All bookings are subject to availability and
VEF is not obliged to conclude any Contract on these Terms.
3. Alterations, Cancellations and Refunds
3.1 This agreement shall commence
on the date upon which the formalities set out at 2.1 are concluded
(“Effective
Date”) and shall continue until the earlier of:
3.1.1 the
completion of the Conference and/or Workshop;
3.1.2 cancellation
of the Conference or Workshop.
3.2 If you are making a booking
for a Conference and/or Workshop acting as a consumer, you shall be
entitled to cancel this contract in accordance with the rights granted
to you by The Consumer Protection (Distance Selling) Regulations 2000. Consumers
in the European Union are entitled to cancel a booking within a period
of 7 working days, beginning with the day after the day on which the
booking has been made. As soon as VEF
receives a written notice of cancellation by of a booking a refund will
be made.
3.3 Notwithstanding
clause 5.2, any consumer or business may cancel a registration and
request a full refund at any time no less than 90 days before the
date of the relevant Conference or Workshop whereupon payment will
be refunded less an administration charge of £100; no refund
will be given where cancellations are made after a date 90 days prior
to the date of the Conference or Workshop. Delegate substitutions are
welcome at any time.
3.4 Notices
of cancellations should be sent to:
3.5 If you
are registering for a Conference and/or a Workshop on behalf of a Company,
you warrant that you are authorised to enter into a legally binding
contract on behalf of that company.
3.6 Should
you be unable to attend a Conference and/or Workshop then in the event
that you are unable to attend a Conference and/or Workshop you may
nominate a substitute Delegate to attend in your place, provided that
VEF is informed of the change at any time prior to the relevant date
of the Conference or Workshop, in which case, no extra fee shall be
payable.
3.7 VEF
shall be entitled to cancel any Conference or workshop and terminate
this agreement by notice to you in which case a place will be offered
to you for another Conference or Workshop during the period of 15 months
following the date of that for which the booking was originally made.
3.8 VEF
reserves the right to make any alterations in the arrangements (including
but not limited to the date, time, itinerary, or speaker(s)) relating
to any Conference and/or Workshops for any cause.
4. Limitation
of Liability
4.1 VEF will only be responsible for any losses you
suffer as a result of it breaching these Terms if the losses were reasonable
foreseeable to VEF and you on the Effective Date.
4.2 VEF shall not be liable in any way if a
Conference and/or Workshop is abandoned after more than half of
it has taken place due to factors which are beyond VEF’s control.
4.3 Without prejudice to clause 4.2, the there
shall be regarded as factors beyond VEF’s control any act
of God, fire, earthquake, strike, civil commotion, act of government,
act of terrorism or any other event of force majeure and
any delay or failure to provide a Conference and/or Workshop due
to the acts of third parties including, but is not limited to,
internet service providers, data centres, server hosting companies
and telecommunications companies.
4.4 VEF will not be responsible for any business loss,
loss of profits, revenue, contracts, anticipated savings, data, goodwill,
business or business benefit or wasted expenditure or any indirect or
consequential loss.
4.5 VEF’s total liability for claims
arising out of the breach of this contract or arising from the
subject matter of this contract shall be limited to the total value
of the Fee.
4.6 Nothing in these Terms shall be interpreted
as excluding or restricting any legal liability of VEF for death or
personal injury resulting from the negligence of VEF.
5. During
the Conference and/or Workshop
5.1 VEF reserves
the right to refuse admission and may request a Delegate to leave before
or during a Conference or Workshop. VEF shall take such action
as is necessary to enforce this right. VEF may conduct security
searches to ensure the safety of those attending the Conference
or Workshop.
5.2 VEF cannot guarantee and does not promise
any specific results from attendance at any Conference and/or Workshop.
Conferences and workshops are provided to you strictly on an "as
is" basis.
All conditions, representations and warranties, whether express,
implied, statutory or otherwise, including, without limitation, any
implied warranty of non-infringement of third party rights, are hereby
6. Proprietary
Rights
6.1 VEF has sole and exclusive ownership
of all copyright and all other intellectual property rights, in and
to the Conference and Workshop(s) and Materials, including all copyright,
trade marks and any other intellectual property rights therein. This
contract conveys a limited right and license to use the Materials but
shall not be construed to convey title to or ownership of the Material
or grant any right to copy the Materials, which is strictly prohibited. All
rights in and to the Materials not expressly granted to you are reserved
by VEF.
6.2 VEF
shall have sole and exclusive ownership of all copyright and any other
intellectual property rights in and to any photographs or audio-visual
footage taken or feedback collected at or in relation to a Conference
or Workshop and you hereby consent to being included in and to the
exploitation of the photographs and audio-visual footage for marketing
purposes by VEF or comments that you make on any feedback forms regarding
the Conference or Workshops without payment.
6.3 VEF’as
rights under this clause shall survive termination of the agreement
as provide at 3.1.
7. General
These Terms shall be governed by and construed in accordance with English
law and the parties hereby submit to the exclusive jurisdiction of the
English courts and shall constitute the entire agreement and understanding
between the parties with respect to the subject matter hereof and cannot
be altered except by agreement in writing executed by an authorised representative
of each party.
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